Uky edu accounts payable. University of Kentucky; Lexington, Kentucky 40506 One Day for UK – September 16, 2020: On One Day for UK, make a credit card gift at onedayforuk. Procurement Card; Accounting and Financial Reporting Services. pdf Procurement Services / Accounts Payable (AP) Quick Reference Guide. Individual colleges, divisions, and departments may establish policies that are more restrictive than these policies and opt to reimburse travelers less than the rates and The Benham Coal Company records (151 cubic feet, 302 Boxes; dated 1911-1973) focus primarily on the early years of Benham Coal through the 1940s. Contract Compliance Please select one of the options below to activate your account. University business travelers must use lodging accommodations that are necessary and reasonable. SMS. BPM PDF File: E-7-14. Itemized receipt must be provided. Fax: (859) 257-6236. wilson@uky. For Reimbursement by Payment Request Document (PRD) this form must be attached to the PRD as part of the supporting Accounts Payable rejects report Report is finalized Financial Specialist reviews rejection and makes appropriate revisions End Approved Rejected. Location: 375 Peterson Service Building 0005. Fax: (859) 323-2756. The University reimburses personal vehicle mileage based on the IRS Standard Business Mileage Rates which is 67 cents per mile (as of January 2024) for University business travel. 25% service fee*) Debit Card (Debit card transactions will include a 1. Previous Newsletters. -Fri. Procurement Accounts Payable Services. Checking this box will hide all account details and display only the account balance to the payer. Phone: (859) 257-6290. 17. For general inquires, please email SPA. Screen Variant for Line Item Area Entry. Enroll or update online. Payroll Calendar (July - December 2023) PDF. United Airlines: Point-of-Purchase 2% Discount on all airfares for tickets originating in the U. Commodities are listed alphabetically in the left column. (859) 323-0687. Contact Us. (859) 257-9519 option 3. Use the guide to determine the correct purchase method based on the commodity. The subject line For Reimbursement by SRM Requisition/Purchase Order this form much be transmitted to the Accounts Payable Department via a Vendor Invoice and Credit Memo Transmittal. Request for Establishing a New GL Account Use GL Account 540356 for alcohol purchases. Last Revision: 10-23-23 How To Use This Guide Most recentchanges highlighted in yellow . Service Centers. Annetta Carter. edu with the following text in the message body: subscribe UKBUSOFCRCAMP-L. Brief Summary: This form should be used to report taxable fringe benefits given to an employee (spouse or dependent) for inclusion on the employee’s paycheck. Penny Cox, Treasurer. Please confirm your identity. Phone: (859) 257-3946. pdf Student Account Services. All alcohol purchases must comply with discretionary spending policy. You will need to provide proof that you will be separating from the university. Office Hours: Monday-Friday 8:00am-5:00pm. Balance Sheet GL Accounts: A Balance Sheet is a financial statement that reports the total assets, deferred outflows of resources, liabilities, deferred inflows of resources and net position (fund balance) at a For questions about your bill or to request an itemized statement: Call patient billing (hospital or KMSF) at 859-257-7900 or 800-967-2131 (toll free), Mon. and works with departmental business staff to facilitate Delta Air Lines: Point-of-Purchase Discount of 2%-8% off several domestic airfares and 10%-15% off several international airfares. Select Department. We can assist you with any pay related questions concerning pay statements, direct deposit, W4/K4 withholding, taxation and tax reporting including forms W-2, 1042S and 1099Rs. (NOTE: Only invoices for a valid/open SRM/SAP Purchase Order can be processed. Request for Establishing a New GL Account The business officer listserv provides employees with updates to business procedures, year-end deadlines and other important information from University Financial Services. Line Item Area columns after applying Z_UK_1 variant. BPM PDF File: E-7-10. This Quick Reference Guide should be a first read for departments to correctly conduct purchases of goods and services. Contact: Lexi Bugay, Travel Services Director - (859) 257-4758. Payment Options - Business airline tickets, hotel (room & tax) and rental car charges for arrangements made through Avant may be paid for: (1) with the University Procurement Card, or (2) with a personal credit card (expenses reimbursed through a Travel Voucher after travel is completed). Retroactive Payroll Adjustment Request (PDF) County and City Code List (PDF) SAP Time Sheet - Campus with Cost Sharing (XLS) SAP Time Sheet - Campus without Cost Sharing (XLS) Employee Self Service. Accounting and Financial Reporting. Cash & Financial Reporting Manager. Monday through Friday from 7:30 a. For Reimbursement by Payment Request Document (PRD) this form must be attached to the PRD as part of the supporting Payroll Tax Information. Travel Services is here to ensure UK's designated travel vendors AAA Corporate Travel Services, Concur Travel, and Avant Travel provide cost effective and efficient travel arrangements for official University business travel, and to deliver good Use of the Standard Procurement Card is specifically limited to these three providers and may not be used at alternative vendors for these services. Cash and Collections. 6 days ago · Accounts Payable. How is a new employee added to Concur? Location: 301 Peterson Service Building 0005 Phone: (859) 218-6525 Fax: (859) 257-4805 University Financial Services has institution-wide responsibilities for the treasury, investments, banking services, payroll, accounts payable, property records and long-term debt functions, and for accounting and preparation of internal and external financial reports including the general purpose financial liabilities was an increase of $2,385,954 in accounts payable and accrued liabilities offset by a decrease of $1,599,074 in unearned revenue. March 2024 Newsletter. University of Kentucky; Lexington, Kentucky 40506 University Payroll Services is the central office for all payroll related activities for the entire university community. Contact our office. Payroll Calendar (July - December 2024) PDF. Please refer to University of Kentucky Business Procedures (Business Procedures E-5-1, Reimbursement of Travel Expenses) for detailed policies and procedures Travel Polices. Author: Henderson E. E-mail: travelservices@uky. Estimated total charges: Ensure the print date shows on the cost comparison (which must match the actual ticket purchase date). New Employees: New Employee Wizard. edu 859-257-8042 Contact Us. We can assist you with any pay related Please select one of the options below to activate your account. Treasury Services SAP Concur will be used as the university’s expense management system for travel expense reports and non-travel procurement card expenses, replacing SAP TRIP and the procard reconciliation process. Last Name. Payroll Calendar (July - December 2022) PDF. Goods Receipts/Confirmations: For resources on goods receipts and confirmations please visit the Procurement Services website . Jessica Bruot. Recharge operations are departmental units, that provide goods and/or services, primarily to University departments, for a fee and have total annual direct cost of providing those goods and/or services of less than $50,000. BPM PDF File: E-7-18. Payroll Confirmation & Service Centers Specialist. Under no circumstances can University technology resources be used for purposes that are illegal, unauthorized, or prohibited by law or University regulations, policies, procedures, or directives. PRD Documentation in ECM (Enhanced Content Management)) Purchase Orders: Purchase Order Check Number Lookup. 00. Expense Allocations. In Benefits Accounting, we reconcile and administer payments of premiums and reimbursement of claims to third party administrators for employee health, dental, vision, life and flexible spending benefits as well as retiree health Login. These earnings are paid through monthly and biweekly payrolls. PO Documentation in ECM (Enterprise Content Management) Purchasing/AP Quick Reference Guide (May need to logon to protected Purchasing site) Payroll Services Use GL Account 540356 for alcohol purchases. Vendors' mailing address for invoices to Accounts Payable is PO Box 77-00056, Lexington, KY 40506-0005. Choose a device from the dropdown then select a challenge method below. campusdish. March 2022. Rental Car Discounts. Accounts Payable Services Research Financial Services Leslie Duty Travis Montgomery 3-4404 7-9094 leslie. * Apr 29, 2004 · Department: Information Technology Last Updated: 08/29/2017 Contact: 218-4357 218help@uky. Accounting & Financial Reporting. The goal is to complete processing of all eligible reports within 7 business days of receipt. Please continue to contact AAA’s help desk at 877-463-0543 for assistance with the Concur Travel booking tool. Accounting & Financial Reporting Director. Providers of catered foods and related services that are internal to the University Chemicals Purchasing / Accounts Payable (AP) Quick Reference Guide This Quick Reference Guide should be a first read for departments to correctly conduct purchases of goods and services. May 2023. II. The AGSC is located in the College of Medicine at the University of Kentucky and receives financial support E. Guide to updating your benefits. View Balance Only. Sep 22, 2005 · Contact: Tony Day, Accounts Payable, 257-5440, kristina. • Ensure screen variant Z_UK_1 is selected in transaction FV50, which should have to be done only once. edu subawards@uky. Comments / Additional Instructions * * * * * * Your Department Supervisor/Business Manager Email Address Last Name First Name Building Code Room # Office Phone # Position Title First Name Last Name Email Address Your Department Code * * Personal Information. Our organization represents the core administrative offices of the University of Kentucky under the Executive Vice President of Finance and Administration (EVPFA). Office files covering topics such as "accounts receivable," "baseball club," "coal production," "garnishment orders," "Harlan Coal Operator’s Association," "labor conditions," "medical conditions For Reimbursement by SRM Requisition/Purchase Order this form much be transmitted to the Accounts Payable Department via a Vendor Invoice and Credit Memo Transmittal. O. - Attach the Invoice/Credit Memo to this form. Receive, review, and verify invoices for accuracy, completeness, and appropriate authorization; Code and enter invoices into the accounting system, ensuring proper account allocation and project costing assignment; Coordinate with purchasing department to ensure payables are properly accrued at month-end. The Club at UK's Spindletop Hall, www. Serve the college as a liaison with other University units including: Office of Sponsored Projects Administration, Research Financial Services, Accounts Payable, and Purchasing and work with departmental business staff to The University will reimburse meals and incidental expenses incurred on the first and last days of travel at 75% of the standard per diem rate regardless of what time the travel begins or ends. (859) 257-6245. Location: 371 Service Building 0005. Fax: (859) 257-1143. AR@uky. Sandy Morgan. Avant's Service Fees: $28 for domestic electronic Use GL Account 540356 for alcohol purchases. We look forward to providing our assistance in Cash and Collections. October 2022. -4:30 p. Receive, review, and verify invoices for accuracy, completeness, and appropriate authorization; Code and enter invoices into the accounting system, ensuring proper account allocation and project costing assignment; Coordinate with purchasing department to ensure everything is properly accrued at month-end. In Treasury Services, we are responsible for providing treasury related services for the University and many of its related corporations. See Procurement Service’s tax-exempt information (must login to Benefits Accounting. (859) 257-3662. edu with the following text in the message body: subscribe UFSADVISOR-L. The subject line should be blank as well as the rest of the body of the e-mail. Definitions. University of Kentucky; Lexington, Kentucky 40506 Nov 20, 2023 · All invoices for the academic campus are handled by and should be sent to UK Accounts Payable, Room 331 Peterson Service Building, Campus. E. The next open enrollment period will begin in April 2024. Young Library, 500 S. Accounting Coordinator. Phone Hours: Monday-Friday 8:00am-5:00pm. Default Line Item Area columns. Phone: (859) 257-3406. Patient itemized statement request form can be completed and faxed to 859-218-7653 for processing. University of Kentucky; Lexington, Kentucky 40506 Jessica MacLeod. Push. Invoices for campus (non-healthcare) areas can also be sent via email to APPOInvoices@uky. Serves the college as a liaison with other University units including: Sponsored Projects Accounting, Accounts Payable, Purchasing, etc. Mail: Send your check (payable to The University of Kentucky) to: UK Office of Gifts Receiving 210 Malabu Drive Suite 200 Lexington, KY 40502 ; Is my gift tax deductible? How to Give. Phone: (859) 257-6604. The payable must be based on actual unbilled expenses and not overstated. How do I obtain more information? Contact: UK Dining ukylive. Device. University Payroll Services is the central office for all payroll related activities for the entire university community. Textbook Information Form. First Name. Allow Payment Plan Signup. Accounts Payable. Claim the deposit by creating an online ACH or Wire transmittal and sending to Treasury Services. Mar 11, 2013 · Contact: Payroll Department, zlbert1@email. The travel booking system in Concur will remain the same but will include added features for requesting and expensing travel. duty@uky. Brief Summary: Complete form with original receipts and attach to PRD for non-travel employee reimbursement as described in BPM E-3-2-2. Email Address. Review the daily emails until you see your expected deposit. December 2023. College of Law (859) 257-1678 or visit their website to inquire about the Volunteer Income Tax Assistance (VITA) program. The Accounts Payable department reports all 1099-MISC and 1099-K information to the IRS by the end of January for the previous calendar year. Accounts Payable Services. This will allow guests to view 1098T tax documents. pdf Nov 23, 2021 · upcoming bills and other accounts payable, and credit card balances. 25% service fee*) *Note: Credit/Debit cards incur a minimum $2. Online W-2 Election. pdf May 21, 2024 · Accounts payable (AP) refers to the obligations incurred by a company during its operations that remain due and must be paid in the short term. Submit paper forms. Apr 2, 2024 · Procurement Services / Accounts Payable (AP) Quick Reference Guide. When possible, alcohol purchases should be invoiced separately. . Our staff can provide financial assistance regarding your tuition, loans and tax credit information. Department: Office of the Executive Vice President for Finance & Administration. (859) 218-1210. to 5 p. spindletophall. Sep 9, 2020 · email UKPurchasing@uky. 0%. There are two options you can use to make this gift to UK: Payable on death (POD). cox@uky. The most common example of an intermediate To subscribe to our newsletter listserv, send an e-mail to LISTSERV@lsv. Phone: (859) 257-1983. PO Documentation in ECM (Enterprise Content Management) Purchasing/AP Quick Reference Guide. Providers of catered foods and related services that are internal to the University Chemicals Purchasing/Accounts Payable Quick Reference Guide may be used as a tool or starting point to quickly determine appropriate purchasing methods. PRD Display Tab. Payroll Confirmation & Service Centers Supervisor. Employees are generally taxed according to the university’s primary place of business, which is Kentucky. Payment amount: 0. Payroll Calendar (January - June 2024) PDF. Link Blue Account. Through AAA or Avant Travel – Cost comparison email must show the hypothetical Be sure you turn in the necessary documentation (outlined below) immediately as travel reimbursements must be submitted to Accounts Payable within 60 calendar days of the date of the return. To subscribe to our newsletter listserv, send an e-mail to LISTSERV@lsv. Ryan House. UK iCat system - can be accessed through your myUK account or by visiting International Student and Scholar Services (ISSS). W-2 Notice to Employees and Instructions for Employees. The University is sales tax exempt for Kentucky hotels, and some out-of-state hotels as well. Cherri Wallace. We are here to assist with cash and check depository needs; coordinating electronic transfers of funds; establishing Payroll Schedule. Nov 20, 2023 · Procurement Services / Accounts Payable (AP) Quick Reference Guide. , 8 a. Confirm Your Identity. edu. - Record the Purchase Order Number in the designated field below. Student Account Services Treasury Services. From the Cornerstone Garage, there are two pedestrian Note: There may be others not listed; please contact Joe Brown for assistance, (859) 257-9084. Open the Screen variants for items folder in Tree and double-click on the Z_UK_1 variant. If you have a passcode, you may enter it in the box. As a member of GHX (Global Health Exchange), University of Kentucky HealthCare subscribes to the OnDemand Accounts Payable solution for invoice processing. Endowment Accounting. These policies apply to all units, regardless of source of funds; however additional sponsor-imposed regulations may apply to travel on sponsored projects. As a result, invoices submitted by email must adhere to the following guidelines: All documents must be legible. The Ambystoma Genetic Stock Center (AGSC) maintains a breeding colony of Mexican axolotls (Ambystoma mexicanum) and distributes axolotl embryos, larvae, and adults to laboratories and classrooms throughout the United States and abroad. Purchase Orders: Purchase Order Check Number Lookup. The University of Kentucky is required by law to withhold taxes from various types of earnings paid to our faculty, staff, and students. S. You can make a one-time or repeating gift using your credit card. PRD: PRD Payment Information Lookup. To learn more about Student Account Services please click here. Capital Assets Accounting. uky. For parking needs, the Cornerstone Garage is located just north of the Peterson Service Building. Oct 23, 2023 · Purchasing / Accounts Payable (AP) Quick Reference Guide . In order to serve you better, please provide the student ID number and security passcode when you call or email. • Total net position increased $7,787,865 or 6. UK has negotiated rental agreements with Enterprise, National, Avis and Hertz, and these Designating the University of Kentucky as beneficiary of your bank accounts, certificates of deposit or brokerage accounts is a simple and straightforward way to support our work. Account & Grant Management Completes periodic reviews of grant related accounts and expenditures for compliance with sponsor and university guidelines. Libby Carlin. (859) 257-1747. Providers of catered foods and related services that are internal to the University Chemicals This section will supplement the other sections of the Business Procedures Manual pertaining to the Chart of Accounts. Capital Equipment: Defined as any single item that is $5,000 or greater and will always utilize the Shopping Cart/Requisition process. Payroll Services Research Financial Services. Gatlin Greer. Accounts Payable Services Accounting and Financial Reporting Services. Complete periodic reviews of grant-related accounts and expenditures for compliance with sponsor and university guidelines. University Financial Services. Make your gift online by visiting our secure online platform and choosing a fund you would like to support. Accounts Payable Services; Accounting & Financial Reporting Services; Payroll Services; Research Financial Services; Student Account Services; Treasury Services; Service Areas and Leadership. Payroll Calendar (January - June 2025) PDF. Location: 356 Peterson Service Building 0005. Lodging. Authenticating. Fax: (859) 323-9911. Payroll Calendar (January - June 2023) PDF. edu Brief Summary: Use this form to request new computer user accounts, password reset and account deletions. dills@uky. edu 6/28/2024 PO/GR Last day to enter online receipts for all goods and services received prior to or on June 28 for purchase orders 43xxxxxxxx and 47xxxxxxxx by 4 p. You can also send a check, payable to UK Libraries, to the following address: William T. We are happy to serve your needs The breadth of our mission is vast and varied; aimed to support the many short and long-term goals of Payroll Services Links. The account number that is on the report header will be used for the entire report unless you use Allocations to assign expenses to eBARS Request Access. Email instructions are on the daily emails. July 24th—Departments that have not received an invoice for sponsored project subaward/ subcontract expenses incurred prior to June 30 must obtain the unbilled amount and request that Accounts Payable Services establish a "payable". Use of this service or any other University service is subject to Administrative Regulation (AR) 10:1. Procurement policies Apr 29, 2004 · Contact: Tony Day, Accounts Payable, 257-5440, kristina. Billing rates may include direct costs only. edu, or missy. Please stop your direct deposit with the University of Kentucky. m. Cost Share Funding. This allows the guest payer to sign up for an installment Payment Plan on your behalf. Recharge operations cost/funds centers have a budget family of 23. (859) 257-2956. For more information on 1099-MISC and 1099-K reporting contact Accounts Payable at 859-257-4779 or 859-323-4404. Please contact Payroll Services at (859) 257-3946 or access the Payroll Services Staff directory by clicking on the "Staff" tab on this web page to initiate this process. Do not forget to consider other current liabilities like accrued interest on debts, and the current principal due on intermediate and long-term notes. Call 859-257-1983 to be placed on Treasury Services’ ACH and Wire daily distribution lists. As such, AP is listed on the balance sheet as a The Investment Office is located in suite 310 of the Peterson Service Building on the University of Kentucky’s Lexington campus. subawards@uky. Estimated fees: 0. org (859) 255-2777. Online Appointment for Students: Set up a virtual appointment with an account representative by clicking here. Welcome to University Financial Services (UFS). Student Account Services acts as a billing agent for the University of Kentucky. • Intermediate liabilities – debts due within 1-10 years. This site offers access to tax preparation software without the use of an access code. It's best to run the cost comparison from Concur and then "print to Adobe", and then save the PDF - in this way, the date stamp will show on the cost comparison. For further guidance, it is recommended to become familiar with associated Business Procedures, the Accounts Payable Services website, and the Purchasing Division website. Limestone, Lexington, KY 40506-0456. Capital equipment purchases must have a 55XXXX GL account assignment. The address is 411 South Limestone, Lexington, Kentucky 40508. Hotels can be booked either through a UK travel vendor or any alternate vendor. Who should I contact with questions? If questions arise while processing a Concur General Expense Report or Travel Expense Report, contact concurexpense@uky. View 1098T. Penny Cox is the Treasurer for the University of Kentucky, overseeing various financial and treasury functions including, debt and liquidity, banking, payroll, accounts payable, travel management, research accounting, cost accounting, property records, student accounts, and accounting - Sign and transmit to the appropriate Accounts Payable Department. Reimbursement is based on the actual driving distance by the most direct route (not more than 105% of the mileage listed on Google Maps) Mileage is reimbursed from E. FY 24 Cellular Allowance Request Form. * *. Accounting and Financial Reporting ; Benefits Accounting Electronic check (one time ACH debit) Credit Card (Credit card transactions will include a 2. (859) 257-6231 | penny. Email: studentaccounts@uky. com 859-257-2220. Stanley and Karen Pigman College of Engineering. January 2023. Procurement Services / Accounts Payable (AP) Quick Reference Guide. Box 31247 Salt Lake City, UT 84131. University of Kentucky HealthCare P. BPM PDF File: E-17-8. **Click here to learn about online W-2 forms**. - Complete a line for each Credit Memo in the Accounting Information Section below. In Capital Asset Accounting, we oversee and maintain the accounting for all capital projects plant funds, debt service payments for bonds and capital leases, capitalization and depreciation of all buildings and equipment, and assist please contact subawards@uky. 50 service fee. Financial Reporting. New Students: New Student Wizard. January Accounts Payable: Health Services-Employee Health: Business Procedures Manual: ukece@uky. 112 Scovell Hall. Accounts Receivable & Compliance Supervisor. How many days does it take Accounts Payable to process reports once the reports are in Accounts Payable’s queue. gj pj gx fj ww zg gz gi cz vm